Background Check: Definition, Types, and Examples
How employers and others research your background
Fact checked by Betsy Petrick
What Is a Background Check?
A background check, also known as a background investigation, is a search for information about someone’s past. The investigating party may uncover information about the person’s past employment, criminal activity, and personal history. Background checks are commonly used by employers when interviewing and onboarding a new employee.
Key Takeaways
- A background check is a search for information about your criminal background, credit history, identity, and more.
- Background checks are frequently used as a part of the hiring process to confirm trustworthy and responsible employees.
- Background checks vary, but commonly include identity verification, employment and education verification, and criminal and credit histories.
- Be honest on your job application and know your rights for each step of the background check process.
How Background Checks Work
A background check is one of the last steps in the hiring process. Most employers do them after they’ve offered a candidate the job but before they’ve onboarded them. In fact, some states prohibit companies from conducting background checks until a job offer has been extended.
Once an employer is ready to complete a background check, they can either do so themselves or hire a third-party company.
Employers turn to more than one database to get information about an applicant. A background check actually includes several different searches, including a criminal background check, a credit check, and identity verification. However, companies can get all of this information in one place when they hire a third party to complete the searches.
Why Is a Pre-Employment Background Check Important?
Pre-employment background checks are among the most common types of background checks. They are used by employers to further investigate someone they are considering hiring. They can dig up relevant information that may not come up during the interview process.
Completing a background check before hiring someone allows employers to vet prospective employees based on more than just what’s included on their resumes. They can then learn about an applicant’s criminal and credit history that may not have been disclosed. Knowing an applicant’s financial history may be particularly important for a role that involves handling the company’s assets.
A background check can provide business owners some peace of mind that the people they hire are trustworthy and responsible.
Types of Background Checks
Background checks may differ depending on a company’s needs and the third-party organization completing them. Generally, a background check can uncover the following information.
Identity and Social Security Verification
A background search can help you verify an applicant’s identity, ensuring they are who they say they are. You can make sure the applicant’s Social Security number is valid and that their address is accurate, thanks to searches of various federal government databases.
Employment History Verification
A background check allows you to verify an applicant’s employment history. You can ensure the work history listed on the applicant’s resume is accurate and gives them the proper experience needed for the job you’re hiring for.
Education History
During a background check, you can verify an applicant’s education history, including the school they attended and the degree they earned. This step may be particularly important if you’re hiring for a job that requires a certain educational background or degree.
Criminal Record
One of the most important components of a background investigation is the criminal background search. Many employers ask applicants to disclose whether they have a criminal history, but some people may not be upfront about that information. A criminal background can uncover any past misdemeanor or felony convictions, as well as pending charges.
Note
While a criminal history won’t always disqualify someone from a job, certain charges and convictions may be a red flag when you’re hiring someone to handle cash, interact with the public, or access sensitive information.
Credit Reports
A background check allows you to access credit reports that are prepared by the major credit bureaus. You can learn information such as the amount of debt an applicant has, accounts in poor standing, previous credit applications, whether they’ve filed for bankruptcy, and more. This information may be especially important if you’re hiring for a job that involves handling money or considerable assets.
What to Look for in a Background Screening Service
If you’re using a background check company to screen your job applications, it’s important to find one that offers three key characteristics,
Legal Compliance
All background checks must comply with the Fair Credit Reporting Act (FCRA) and the Equal Employment Opportunity Commission’s (EEOC) non-discrimination laws. Ensure that any background check company you’re considering is in compliance with these regulations and is accredited by the Professional Background Screeners Association.
Variety of Services
Make sure that any background check company you’re considering offers the services you need. Different companies may offer different searches, including criminal, credit, employment, education, and more. Some companies may specialize in certain types of background checks or certain types of clients, so make sure to find one that best fits your needs.
Pricing and Customer Service
As with any service you’re hiring, it’s important to make sure the company offers fair rates and responsible customer service. Shop around with several different providers to compare rates. Read online reviews to identify which companies offer the best service to their clients.
How to Prepare for a Background Check
If you are the subject of a background check, the first step is to be honest on your resume and application. Employers are likely to ask for information about your past employment, education, work history, and even criminal background.
It may be helpful to keep copies of your employment and education records as you change jobs. That way, this information is readily available when you’re applying for new jobs.
Tell the Truth
Be honest when answering these questions in your application as your potential employer can uncover the truth later on during the background check. Even if your background doesn’t necessarily disqualify you from getting the job, lying on your application might.
Know What a Check Will Find
Next, learn what information your potential employer might uncover during a background check. Chances are you’re well aware of your criminal background, work history, and education. But you may not know the contents of your credit report. Before you start the job application process, get a copy of your credit reports to see if they include any red flags. Then, take any necessary steps to repair errors.
Know What Can Be Asked—and What Can’t
Finally, know what an employer can and can’t ask you about. Employers can ask you about various aspects of your background during a job interview process. However, they can’t ask about medical information or genetic information, except in very limited circumstances. They also can’t treat you differently depending on your race, national origin, color, sex, religion, disability, genetic information, or age.
If the employer you’re applying with denies you a job based on your background check, they must share that with you. You have the right to know the name and contact information of the background reporting company, dispute information in your background check, and get a free copy of the report directly from the company.
What Background Check Do Most Employers Use?
The most common background check that employers use is a criminal background search. Other common types of background checks include identity verification, credit checks, and employment and education verification. The background check each employer uses may differ depending on the type of company and the job you’re applying for.
What Does a Background Check Show About Employment History?
Many employers use a credit report to verify an applicant’s employment history. This report shows someone’s recent work history but may not be comprehensive and doesn’t include information about your job duties. Additionally, some companies may contact your past employers to get more detailed information about your work history.
How Far Do Most Employers Go for Background Checks?
How far back an employer may go in a background check depends on a variety of factors, including the type of report they’re pulling, the job they’re doing a search for, and the federal, state, and local laws that apply.
For example, when an employer searches someone’s credit report and criminal history, they can only uncover information that’s provided by the credit bureaus or criminal databases. Many negative marks only remain on someone’s credit report for seven years. And depending on the state, criminal charges and convictions may only be accessible by employers for a certain number of years.
The Bottom Line
A background check is standard practice during the hiring process at many companies. It allows an employer to ensure the person they hire is honest, responsible, and can be trusted with certain components of the business. Whether you’re a company hiring out a background check or a prospective employee going through one, it’s important to understand how the background check process works, the information that can be uncovered, and your rights.
Read the original article on Investopedia.